Writing a Formal Letter: Your How-to Guide - word philocaly

Writing a Formal Letter: Your Practical How-to Guide

Is writing a formal letter always a headache for you? In this article, Word Philocaly will address a problem that one of our subscribers has highlighted to us via email.

Dear Word Philocaly,

My issue is the loss of words and sentences when I write official letters to my clients. Sometimes, making a sentence or getting the appropriate words becomes my biggest problem.

I hope you guys can help me with this.

PS: Which one is better? American or British accents? I’ve watched too many American shows that it feels kind of weird listening to British accents.


Writing a Formal Letter in Malaysia

When it comes to writing formal letters, we recommend you follow these three steps:

Step 1. Start with a Draft and Get the Flow Right

Get the flow right and start with a rough draft. As basic as it sounds, many people don’t start with a draft; they get straight into writing their formal letters.

When you start like this, your train of thought can get lost in figuring out details like words and grammar. It is why it’s best to start with a rough draft. By doing so, you can figure out what your main points are and where they go in the overall content.

It’s okay if you can’t find the correct words yet. Leave it blank or use more straightforward terms. You can even use your own languages, such as Chinese or Bahasa Malaysia if you really can’t come up with the English word.

Just make sure you get the flow right.

Step 2. Fill in the Blanks

The next thing you have to do is to fill in the blanks in your draft. When you have finished your rough draft, you can do a Google search. Google search for what? You should browse the internet for the appropriate words and sentences to fill in the blanks!

You can Google practically anything these days. Start with: “important words to use in formal letters” if you don’t have any ideas on what to search for.

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Start with a Draft when Writing a Formal Letter and Get the Flow Right | Word Philocaly

Step 3. Get a Professional to Proofread Your Formal Letters

We can’t emphasize how important proofreading is. “Proofread” means to read through for any mistakes. Examples of errors include typos or anything else that doesn’t meet formal letter standards.

This proofreader can be anyone else, such as your spouse, a friend, or other family members. However, be careful, though: they must have an excellent proficiency in English writing to be able to help you. Otherwise, it’s best to seek help from a professional proofreader such as Word Philocaly. 

Remember, you must get your message across to whoever is reading your formal letter. If your reader can understand your message and regards your letter as professional, proper, and sincere, then you have succeeded.

American English vs. British English when Writing a Formal Letter?

When it comes to comparing if American English is better or British English is more superior, the answer is both. Malaysia was once a British colony, so our country and most public schools use mostly British English. However, due to the influence of North American media, a considerable amount of people uses American English too. So – if you are not currently writing formal letters for school exams, most people don’t care which one you use. 

How about an American accent vs. a British accent? It’s like asking if one likes to fish and chips or donuts, or James Bond vs. Superman. Our answer to you is: whichever you prefer when it comes to speaking. 

Hire a Writer from Word Philocaly to Help You Write a Formal Letter

How to write a formal letter? Businesses and individuals ask this question almost every day and choose Word Philocaly for qualified assistance. 

Word Philocaly has an experienced team of professional writers who specialize in different fields and industries. We will match you with the most suitable writer or copywriter to write a formal letter for you or your business. 

We are here to transform how Malaysian companies and international organizations communicate via our easy, affordable, and highly professional writing services in Malaysia.

Apart from writing a formal letter, Word Philocaly can write the below professional academic and business documents from scratch for you:

Thank you for reading up to this point. Did you like these tips? Share this article and follow Word Philocaly for more information to grow your business! If you in urgent need of a writer now, call us or text us.

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